Privacy Policy

PRIVACY POLICY

(UK GDPR)

Data Controller:
Beauty by Polka
139 Padnall Road, Romford, RM6 5EP, United Kingdom

Contact:
info@beautybypolkaaesthetics.co.uk | +44 7935 716 883

1. Scope

This Privacy Policy explains how we process personal data of our clients, website users and individuals who contact us.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Identification data (name and surname)
  • Contact details (email address, telephone number)
  • Health information necessary to assess suitability for treatments
  • Booking and payment-related data
  • Communication data (email, WhatsApp messages)
  • Technical data (cookies, logs, IP address)

3. Purposes and Legal Bases of Processing

We process personal data on the following legal bases under the UK GDPR:

  • Performance of a contract – provision of services and appointment bookings (Article 6(1)(b))
  • Legal obligation and health purposes – medical/aesthetic documentation and client safety (Article 6(1)(c) and Article 9(2)(h))
  • Legitimate interests – responding to enquiries, customer support and website analytics (Article 6(1)(f))
  • Consent – marketing communications, including newsletters (Article 6(1)(a))

4. Sources of Data

Personal data is provided directly by you through:

  • Contact and booking forms
  • Consultations
  • Email, phone or messaging communication

5. Data Sharing

Personal data may be shared only where necessary with:

  • IT, hosting and website service providers
  • Booking and communication system providers
  • Accounting services
  • Insurance providers

All recipients process data under appropriate data processing agreements and only to the extent required.

6. Transfers Outside the UK / EEA

Where service providers are located outside the UK or EEA, we apply appropriate safeguards, such as Standard Contractual Clauses (SCCs), in accordance with the UK GDPR.

7. Data Retention

  • Client records and treatment-related data are retained for up to 7 years or longer if required by law
  • Marketing data is processed until consent is withdrawn
  • Technical data is retained in accordance with our cookie policy

8. Your Rights

You have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure of data
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent at any time

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the United Kingdom.

9. Cookies and Analytics

We use cookies to ensure proper website functionality and to analyse website traffic.
Detailed information is available via the cookie banner and your browser settings.

10. Data Security

We apply appropriate organisational and technical security measures, including access controls and encrypted data transmission, to protect personal data.

11. Contact Details

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact us at:

info@beautybypolkaaesthetics.co.uk
Beauty by Polka, 139 Padnall Road, Romford, RM6 5EP, United Kingdom

12. Changes to This Policy

We may update this Privacy Policy from time to time. The current version published on our website shall apply.

Last updated: 27 October 2025

Beauty by Polka